Breaking Up Isn’t Hard to Do

Filed Under Mindjet

August 24, 2011

Have you ever built one of those maps that grew so big it scared other people away?

A big, scary map might be good for your ego, but it’s not so good for collaboration. So in some cases, the best solution is to break up your mega-map into a few smaller maps.

Using several smaller maps will not only make them easier to read, but also easier to share with specific teams. For example, one part of the mega-map may contain information for your sales team, while another part contains information for the graphic design department. So rather than having those sections in the mega-map, it makes more sense to put them into smaller maps.

With the Send To Linked Map feature in MindManager Version 9 for Windows, you can do just that. Linked Maps make the process of separating a large map into smaller ones fast and easy.

Start by identifying a topic to become the central or a main topic of a new map. Right-click that topic and select Send To > New Linked Map as shown below.

MM9 PC - New Linked Map

The next dialog box that appears will give you a few options to choose from. Let’s walk through them.

MM9 PC - Options Box

Assign selected topic to new central topic / Add selected topics as new main topics:

In my example, I only chose one topic, so I can either choose to have that topic be the central topic of the new map or a main topic. If I had selected more than one topic, the only option available to me would be to add the selected topics as new main topics.

Delete original topics and create hyperlinks to exported topics:

This will remove the topics you select from your original map. In most cases, you’ll want to keep this selected, since the goal is usually to break up your big map into smaller ones. With this option selected, you’ll be asked to save the new map as soon as you click OK. Using this option also lets you see your maps in Linked Maps view.

The link to the new map appears as a MindManager icon on the original topic. Click the link icon to open the linked map. 

MM9 PC - Image of Link to new Map

Create hyperlinks from exported topics to original topics:

When your new map is created, this option will create a link back to your original map. You’ll normally want to do this, so you don’t lose the context of the original map. Using this option also lets you use Linked Maps view.

The link to the original map appears as a MindManager icon. Click the link icon to open the original map.

MM9 PC - Link to Original Map Image

To see your maps in Linked Maps view, click View > Linked Maps.

MM9 PC - Thumbnail of created map

You’ll see a thumbnail view of the maps you just created. This view has commands that allow you to easily apply a consistent style, and send, print, or export your linked maps as a group. And if you change your mind, you can combine your maps back into a single map again.

That’s pretty much all there is to it. The power of this feature is how easy it is to use, once you get used to using it. And it’s definitely one of those features that will make onlookers ask, “How’d you do that?” So give it a try and soon you’ll be able to answer that question with ease!

15 Responses to “Breaking Up Isn’t Hard to Do”

  1. Bob Swett

    I want to search my linked maps in MM9. To do so, I used the Linked Maps View. However, it appears that this view only displays those linked maps that are 1-deep (e.g., the first map connects to a second map. My map goes 4-deep (1st to 2nd to 3rd to 4th.) Therefore, it seems that I cannot search beyond the second tier of maps. Am I missing something, or is this a limitation? Thanks.

    • MichaelDeutch

      Bob, in the Linked Maps ribbon view, there is a ‘VIEW’ group that lets you select map levels. Select ‘Display all levels’ and let me know if that resolves your question. Thanks, Michael

  2. Tim

    I didn’t know about this feature but tried it and I like it so thank you for this blog article.  I have a question about the task roll ups.  If I have a task that is over due, how can I get it to show me on the main map?

  3. Kevin

    FYI: The link in the header “Posted by Dean Ichikawa”>Dean Ichikawa” does not work.  Interestingly this is true only on article page(s).  It works OK when looking at the list of articles like here:, but is broken when looking at a single article.

  4. Bryan

    I’ve been a Mindmanager user/customer since 2000, using the Windows version.  This function, using the Send To New Linked Map function, is one of the most valuable functions in Mindmap.  So why is not available in the new version for Mac?  Sorry, but it is as if the development team who wrote the code for the Mac version had limited experience using Mindmanager for Windows, because if they did, they sure would not have omitted such a vital function.

    I am CEO of a 47 person company.  I have migrated ALL of our computers to Macs.  I’ve been running Mindmanager for Windows via Parallels on my Mac, because I needed Parallels to run my Office for Windows suite.  Now, however, that we now are using Office for Mac 2011, we now longer need to run Parallels.  So, it is a BIG letdown that I won’t be able to run Mindmanager on our Macs because of this limited functionality.

    We are evaluating other mindmapping options for our Mac.  That is really too bad.  And, I think very short-sighted of my friends at Mindjet, as I suspect there are other businesses such as mine, and individuals too, who will continue to migrate to Mac and they don’t want to have to run Parallels or Windows applications on their Macs.



    • Bryan

      An Addendum to my above comment:  While I recognize there are many factors that enter into this, but I simply can’t understand why my friends at Mindjet would invest the resources to create a new Mac version, yet produce a product that is still very inferior to the Windows version.  Why?  What’s the point of intentionally creating an inferior product? I just don’t see the business logic behind that. 

      • GS

        I agree. I was very disappointed also. There is no integration with Office 2011 for Mac also (or anywhere near the capabilities of the Windows version). I ended up running Office 2010 and MM for Windows in Parallels on the Mac for the capabilities and integration. It’s a pain, but allowed me to keep my sanity….

    • Stephanie J. Neill

      Hi Bryan,

      The Send to New Linked Map function is on the roadmap for the next Mac version. I appreciate your feedback.


  5. Thomas Wenzl

    I would love to see PowerMarkers integration for linked maps. This would make working with large project or task maps a lot easier – send to linked map, but still keep track of your tasks in your master map…


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